CFSR Round 4 Program Improvement Planning Tools

The Program Improvement Plan (PIP) is designed to create lasting and statewide systemic change in key areas identified in the CFSR, while also addressing the practice and systemic concerns found during the review that affect the system’s ability to meet the needs of children and families served. The state must submit the PIP to the Children’s Bureau (CB) Regional Office for approval within 90 calendar days from the date the state receives written notification from the CB that it is not operating in substantial conformity with any one of the seven outcomes or seven systemic factors in the CFSR. The approved PIP with the signed PIP Agreement Form (download to sign) must be filed in the CB Regional Office responsible for the state. A copy must be provided to the state child welfare agency, the CFSR Unit state lead, and the Child Welfare Reviews Project at JBS International.

This document provides guiding principles, a suggested framework, and resources and tools states can use when developing a quality Program Improvement Plan after their CFSR.

The Children's Bureau recommends that states required to include Item 1: Timeliness of Initiating Investigations of Reports of Child Maltreatment in their PIP Measurement Plans use an aggregate measure for this item. This document provides guidance to states on how performance on this measure is calculated, how baselines and measurement periods are determined, and the data and policy information required to validate submissions.

These technical instructions provide specific definitions and measurement criteria for the CFSR A Home for Every Child (AH4EC) Program Improvement Plan (PIP) pilot program described in Technical Bulletin #14 (TB #14) and include descriptions of the data required for the Core Measure (the home-to-child ratio) and the wraparound measures mentioned in TB #14, which are framed as four Chaser Measures.

This template spreadsheet is used for importing data into the AH4EC Data Tool. CB site leaders and state editors can access the AH4EC Data Tool in the Round 4 OMS. State editors can also download this template spreadsheet directly from the AH4EC Data Tool in the Round 4 OMS.